Organisation : Central Depository Services (India) Limited CDSL
Facility : e-Voting Registration
Download Registration Form here : https://www.evotingindia.com/
Home Page : https://www.cdslindia.com/
Procedure for e-Voting :
** The Company intending to avail e-voting, has to sign a bi-partite or tri-partite agreement with Central Depository Services (India) Limited (CDSL) and or its Registrar and Transfer Agent (RTA).
Related : NSDL SPEED-e National Securities Depository : www.statusin.in/18751.html
To execute the Agreement, kindly print the agreement on a Stamp Paper or franked value of Rs. 600/- and send the same along with 2 photo copies (with original signatures of the company and R&T agent) to CDSL.
** The Company, RTA & Scrutinizer will have to register themselves on CDSL’s e-Voting Website evotingindia.com website and submit a print of the application form duly signed and stamped for CDSL approval. Companies already registered with CDSL should select the Company name from the dropdown menu when registering.
** The Company and its Registrar and Transfer Agent [RTA] will setup the e-Voting schedule on the e-Voting website evotingindia.com upload the resolutions on which voting is required and generate the Electronic Voting Sequence Number (EVSN).
An EVSN will be unique for every postal ballot conducted. Once the EVSN is successfully generated an email would be sent to the Company / RTA and Scrutinizer email ids by CDSL.
** While creating an EVSN the Company and its RTA will have to upload the following:
a. The Register of Members
b. Resolution/s
c. Extract of Resolution/s
d. Corporate Logo (Optional)
** After all the activities listed above and the checker has been completed then the Company has to Activate the EVSN. Once the EVSN is activated an email would be sent to the Company / RTA and Scrutinizer email ids.
** The company has to communicate the EVSN and the procedure for e-Voting to its shareholders.
** To eliminate paper in the voting process. This involves sending of notices and ballot papers and receiving the said ballot votes.
** Facilitate electronic voting on resolutions of companies in a fair and transparent manner for all classes of security/stakeholders.
** Enable security holders to vote at a time and place of their convenience.
** Eliminate postal and other natural delays which cause a hindrance to postal ballot.
** Increase shareholder participation in shareholder meetings.
The e-Voting platform aims to improve transparency and Corporate Governance standards and also helps in reducing the administrative cost associated with Postal Ballot while facilitating declaration of results immediately after the close of the voting.
Additionally investors are also benefited where they can cast their votes on till last day from the comfort of their home / office, while eliminating the chances of their votes being declared invalid.
About Us :
A Depository facilitates holding of securities in the electronic form and enables securities transactions to be processed by book entry. The Depository Participant (DP), who as an agent of the depository, offers depository services to investors.
According to SEBI guidelines, financial institutions, banks, custodians, stockbrokers, etc. are eligible to act as DPs. The investor who is known as beneficial owner (BO) has to open a demat account through any DP for dematerialisation of his holdings and transferring securities.