Organization : Department of Administrative Reforms & Public Grievances
Scheme Name : Modernization Scheme
Details Here : http://www.darpg.nic.in/modernization-scheme
Home Page : http://www.darpg.nic.in/
Modernization Scheme
This is a model scheme whereby the Department tries to create a sample modern office on a pilot basis by providing the seed money to beneficiary Ministries/Department/Offices located in the city of Delhi for giving an impetus/catalytic effect to the overall process of Administrative Reforms.
Related : Ministry of Power Integrated Power Development Scheme : www.statusin.in/26385.html
This scheme is in operation since the year 1987-88 and till 31.03.2016 the Department has released funds to the extent of Rs.66.00 crore for 446 modernization proposals. The details of the funds released to the Ministries/Departments/ Offices during the last five years are given in the statement at Appendix.
Guidelines for Implementation of the modernization scheme :
1 Introduction :
1.1 The Department of Administrative Reforms & Public Grievances is implementing a Plan Scheme of Modernization of Government Offices from 1987-88. The Scheme emphasizes on integrated and comprehensive planning for modernization of office with a view to promote efficiency and effectiveness in government functioning.
Such planning should anticipate future requirements of at least a decade, though the implementation may be carried out in phases.
1.2 Under the Scheme, Ministries/Departments are asked to draw integrated and comprehensive proposals for modernization and also prioritize identified offices/units under the same for funding and to forward the same to this Department in a prescribed proforma
2 Aims and Objectives :
2.1 The Scheme aims at improvement of the work environment by adopting a holistic approach involving : bull introduction of functional lay-out for office premises & bull creation of open offices to facilitate better supervision, redress of public grievances and better service to the public & bull creation of modern work stations with space for computers, LAN wires, printer cables, telephone, data ports etc. and also for paper work &bull efficient file management and & bull cost effective and space effective records management.
2.2 The Scheme is intended to serve as a model and needs to be supplemented with the efforts of Ministries/Departments themselves with regard to modernization.
3 Planning :
While planning modernization, the requirements of the entire Ministry/ Department may be kept in view and a master plan may accordingly be prepared. The planning needs to take into account anticipated requirements such as information and paper flow, movement of people, improvement in storage and retrieval of files, space for computers, LAN, Internet and Intercom wiring, etc. It also needs to provide for future up gradation of facilities.
4 Modalities :
The proposals received under the scheme are examined by a Screening Committee, which is chaired by the Additional Secretary, Department of Administrative Reforms and Public Grievances and has members drawn from the NITI Ayog (erstwhile Planning Commission), National Informatics Centre, Integrated Finance Division of the Ministry of Personnel, Public Grievances & Pensions and Ministry of Urban Development. Director/DS (O&M), Department of Administrative Reforms and Public Grievances would be the Member Secretary of the Committee.
5 Basic Guidelines :
5.1 The Scheme is confined to the Government of India. Proposals meant for the main Ministries/Departments, attached offices and statutory bodies located in Delhi will alone be considered under the scheme.
Proposals for field offices, subordinate offices, branch offices outside Delhi, new offices, training institutes, public sector undertakings, registered societies, autonomous bodies, etc. fall outside the purview of this Scheme.
5.2 Proposals covering units having a public interface will be given preference over other units in the Ministries/Departments.
5.3 Proposals received from Ministries/Departments, which have not earlier availed of the Scheme are given priority.
5.4 Proposals need to fulfill conditions as mentioned in the aims and objectives of the Scheme. At least 25 percent of the estimated cost of the proposal needs to be provided by the concerned Ministry/Department.
5.5 Proposal should not cover computer and computer related devices unless they form a part of the composite proposal for total modernization of record maintenance and computer hardware forms only a part of the total proposal.
As far as possible the Ministry/Department may try to fund this part of the proposal under the scheme of guidelines issued by the erstwhile Planning Commission vise D.O. letter No. H-11016/32/97-PC dated April 24, 1998 from Principal Adviser addressed to Secretaries of all Central Ministries/Departments, which recommends 2 to 3 percent of fund to be spent for the purpose of IT promotion.
In case, however, such proposals relating to computer hardware are included, they should provide details about the Plan funds as well as the amount set aside for IT promotion duly confirmed by the Financial Adviser along with the comments of the National Informatics Centre.
5.6 All materials to be used towards Modernization should be simple and functional as well as cost effective.
5.7 The proposal should be prepared in accordance with General Finance Rules, 2005. (The electrical and civil work envisaged in the proposal under this Scheme are to be treated as Original work as defined in the Rule 123 of General Finance Rules, 2005).
5.8 Depending on the estimated cost of such work, Rule 126 and Rule 132 of the General Finance Rule, 2005 should be strictly followed.
5.9 Procurement of furniture and other equipment, if included in the proposal, would be governed by the instructions relating to the purchase of stores as contained in Chapter-6 (Procurement of Goods and Services) of General Finance Rule, 2005.
5.10 The proposal should not involve any alteration in the basic structure of the building. Any addition to the electric loads should be done in consultation with the concerned authorities.
5.11 Proposals should contain approval of the Financial Adviser of the Ministry/Department concerned.
5.12 While preparing the proposal care should be taken to ensure that in the layout plan Branch Officers like Under Secretary/Senior Analyst /Deputy Director and personnel in the section are located in proximity for purposes of better office coordination and supervision.