Status Check, Procedures, Facilities

Organization : Passport Office Goa
Facility : Procedure For Passport Application

Procedure For Passport Application : http://passportgoa.nic.in/aboutgoa.htm#status
Home Page : http://passportgoa.nic.in/index.htm

Procedure For Passport Application :

WHERE TO APPLY :
One can apply on-line OR can submit the application form at Passport Office Panaji only and there are no other collection centers like DPC and SPC in Goa jurisdiction.

Related : Goa Passport Office Details : www.statusin.in/6946.html

DELIVERY OF PASSPORT :
Passport are delivered by SPEED POST and in case of counter delivery (promised by Passport Officer) the Passport will be delivered to the applicant only. Delivery of Passport will be not be given on an authority letter.

FREQUENTLY ASKED QUESTIONS :

Who can apply for passport in Passport Office, Panaji, Goa? :
Any one resident in Goa can apply in Passport office, Panaji, Goa

When can one apply for passport? :
You can apply any time as long as all the required documents as required is available with you. For detailed instructions please see website. or passport information booklet. As regards reissue of existing Passports, the same can be applied even before one year of its expiry date. Further, most of the Embassies who issue visas insist on the passport validity more than six months to one year before they consider to issue visas. Accordingly, apply for reissue well before time and save the last minute rush. Every passport issued has a new Number and validity. At present passports are issued every time for a ten year validity from the date of issue despite the application being for additional booklet/reissue. Tatkal passport are also issue for a 10 year validity on post-police verification basis. Only for Minor’s passports are issued with five years validity or upto the age of 18.

Who can apply on-line? :
Any one applying for a fresh passport, renewal, re-issue, additional booklet can apply on-line. Applicants applying for Miscellaneous service viz., ECNR, PCC, Change of residential address etc., cannot apply on-line. Website for applying online and for detailed instructions please go through the web information. If you are looking for Tatkal service, then applicants are advised to apply on-line alongwith Annexure “F” and “I” to enable the Passport office to accept the application across the counter and for dispatch within the stipulated date.

Do I need to visit the Passport Office, Panaji to submit the passport if registered on-line? :
Yes. The applicant has to come personally to submit the application along with all required documents. Bring along the print out of the passport application which will bear the registration number and the date of appointment with the Passport office for submission of the application. Last few columns need to be filled by hand and application signed and submitted in the office. On-line application cannot be submitted on the basis of authority letter. Further, you can submit the application any day from the date of appointment automatically allotted by the computer until a fortnight.

How do I make the payment? :
Passport Fee and Tatkal fees as applicable is accepted in cash across the counter or by DD in favour of Passport Officer, Panaji, Goa. Take a printed receipt for the amount tendered at the counter. Please see the information on the reverse of the receipt.

What are the major defects noticed at the Passport office, when the application is scrutinized? :
i. Some columns are left blank. All columns should be filled or if they are not applicable should be specifically marked as No/Yes or Not applicable.
ii. If the applicant has stayed in more than one place during the last one year from the date of submission of his application, all the address should be indicated clearly and additional Personal Particulars Form should be filled up for each address. Any incomplete residential information when noticed during the Police verification not only attracts penalty but also leads to considerable delay in processing the case. Proof of having stayed in the same residence for one year is required. Please submit the First and Twelth month Bank statement/Electricity Bill/Telephone Bill and not the entire 12 months. These can be self attested and need not be attested by Notary. However, bring along the originals for verification and return. . For Miscellaneous service like ECNR the original document will be retained and returned at delivery time.
iii. Whenever, there is an addition of Spouse name in the form and if the applicants previous passport did not have the spouse name, please submit the Marriage certificate with joint affidavit as per Annexure- D.
iv. Similarly, whenever the Spouse name is not being mentioned in the new application whereas the earlier passport had the Spouse name, then include the Divorce deed/Death certificate etc., to enable the Passport Office to accede to the request of the applicant.
v. In case of Minor applicants, both the parents should sign the Main form and Annexure H. If one Spouse is staying abroad, then the Affidavit of No objection should be enclosed with the application. The affidavit should have been attested by the Indian Embassy abroad where the Spouse is normally residing. If the parents do not have Passport, then an Affidavit in Annexure I should be submitted and the photograph of both Mother and Father be pasted and attested in the Affidavit. A photo identity of the Minor’s parents is also required viz. PAN card, Election commission Card.
vi. Minor’s born after 26.1.1989 should enclose the Birth certificate issued by the Registrar of Birth or Municipal authorities. SLC certificate etc., is not a valid document for such applicants. All other applicants born before 26.1.1989, should submit their SSC/SLC certificate /CBSE certificate as proof of date and place of birth. If the SSC certificate does not indicate the place of birth, a self declaration of place of birth should be submitted along with the proof of date of birth. Only illiterate applicants and persons normally above 50 years of age can submit notarized affidavits indicating their place and date of birth and in addition submit Ration card/Election commission card/PAN card etc., which also indicates the age/date of birth.
vii. Ensure that the recent colour Photograph of size 3.5 cm X 3.5 Cm is front facing with both ears visible, and has a contrasting plain background in comparison to the photo of the applicant. Since the photograph are scanned now a days, and if the photo and background is of the same color, it cannot be scanned properly. Photos should not bear any signature or stamp. Black and white photograph, photograph with coloured or dark glasses or in uniform, polaroid or computer prints will not be accepted . In case of infants, both the eyes should be open.
viii. Single parents should submit appropriate affidavit of NOC duly attested by the Magistrate only.
ix. Guardians submitting on behalf of parents staying abroad, should submit consent from the parents in the form of sworn Affidavit duly attested by the Embassy / Mission abroad + 2 affidavits from the witnesses who is known to you.
x. Use ball pens only for signature and sign all the places where signatures are required. Signature in Roller ball pen/ink pen/Gel pen gets smudged while heat laminating and the Passport office would not be responsible for smudged signatures in the passport. Applicant will have to again apply with payment for fresh booklet.
xi. All forms and Affidavits are freely downloadable from the website or passport information booklet.
xii. Photocopies of documents submitted are only to be attested by the applicant himself. There is no need to attest by Notary.
xiii. TATKAL applications which are accompanied by Annexure “F” or verification certificate should always be in the Official Stationery of the Officer issuing the certificate, and invariably enclose the Official and Residence telephone of the Officer with Mobile phone, copy of the Identity card with photograph of the officer and the photo of the Applicant should be stamped with the office seal. Defence officials who need not submit their photo ID should submit any other photo ID for record. Applications without the above will be rejected at the counter.