Status Check, Procedures, Facilities

Organization : Department of Commercial Taxes
Service Name : E-Way Bill System
Applicable State : Jharkhand
Country : India
Website : http://jharkhandcomtax.gov.in/home
Guidelines : https://www.statusin.in/uploads/35996-eWayBill.pdf

Jharkhand E-Way Bill System User Manual

** Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very significant step in the field of indirect tax reforms in India.

Related / Similar Service :
Taxes e-Track Status Jharkhand

jharpis.gov.in

** For quick and easy movement of goods across India without any hindrance, all the check posts across the country are abolished. The GST system provides a provision of e-Way Bill, a document to be carried by the person in charge of conveyance, generated electronically from the common portal.

Purpose and Intended Audience

** This document aims to explain the operational procedure on how to use web based e-Way Bill system. Also it explains the features and roles of the stake holders in using this system.
** This document is intended for registered taxpayers under GST and un-registered transporters, who are the main stakeholders of e-Way Bill system under GST.

Scope

The scope of this document covers:
** Explaining the features of the e-Way Bill system.
** Activities of the various stake holders.
** Registering and enrolling for the e-Way Bill system.
** Processes involved in generation of web based e-Way Bill.
** Enabling the various modes of the e-Way Bill generation.
** Managing the sub-users by the stake holders.

e-Way Bill System

Waybill under Earlier VAT system

** In order to monitor bulk trade, – which necessarily takes place through trucks – it was mandated under VAT that each such consignment shall be accompanied by a ‘Delivery Note’ which were issued from the VAT offices to the taxpayers. At the end of every month the taxpayer had to submit an utilisation statement of the forms issued. The intention of the tax office was that to control the tax evasion being done by few of the tax payers. The taxpayer was also put a great deal of hardship while seeking the blank Delivery Notes. He/she would have to make several visits to the tax office. At check-posts the trucks, would get detained for a long time on frivolous grounds.

e-Way Bill System under GST

** Unique Selling Proposition (USP) of Goods and Services Tax is One Nation- One Tax – One Market. Introducing a separate way bill for each State under the GST system would definitely complicate the compliance and in turn affect the business of the taxpayers and transporters. Such a system of separate e-Way Bill for each State would result in hindrance of movement of goods and free trade from one State to another. The State and Central Government officers will also find it difficult to cross-verify such e-Way Bills if generated independently by each State.

e-Way Bill in GST Rule

** Information to be furnished by every registered person prior to commencement of the movement of goods and generation of e-Way Bill.
** Upon generation of the e-Way Bill on the common portal, a unique e-Way Bill number (EBN) shall be made available to the supplier, the recipient and the transporter on the common portal.
** The person in charge of a conveyance shall carry — (a) the invoice or bill of supply or delivery challan, as the case may be; and (b) a copy of the e-Way Bill or the e-Way Bill number.

Features of the e-Way Bill System

** User friendly System – The system is user friendly with lots of easy to use operations by the users.
** Easy and quick generation of methods – There are a number of methods are provided using which the users can easily and quickly generate the e-Way Bills.

** Checks and balances – The number of checks and balances have been introduced as per the requirements so that errors/mistakes of the users are eliminated.

** Multiple modes for e-Way Bill generation – This system support different modes of e-Way Bill generation. The user can register the mode of e-Way Bill generation and use them for e-Way Bill generation.

** Creating own masters – The user has a provision to create his own masters like customers, suppliers, products and transporters. The system facilitates to use them while generating the e-Way Bill.

** Managing sub-users – The taxpayer or registered person can create, modify and freeze the sub-users for generation of the e-Way Bill and assign them to his employees or branches as per need. This system also facilitates him to assign the roles/activities to be played by the sub-user on the system.

Registering & Enrolling for e-Way Bill Systems

** There are four stakeholders who have some stake in the movement of the consignment from one place to another and hence on the e-Way Bill. They are suppliers, recipients, transporters and tax officers.

Registering by Taxpayers e-Way Bill System

** The registration mechanism for the GST taxpayers for the e-Way Bill system is a simple process. One time GST taxpayer needs to register on this system. To do that the taxpayer needs to have the GSTIN issued under the GST system and mobile number registered with the GST system with him.
** Once a user enters into the URL address of the E-Way Bill System in his browser, the following screen will be displayed.

** On the e-Way Bill portal, a first time GSTIN can register by clicking on the ‘e-way bill Registration’ link. Then the user will be redirected to the ‘e-Way Bill Registration Form’. The registration form is shown below.
** The user needs to enter his/her GSTIN number and shall click ‘Go’ to submit the request. Once the request is submitted the user will be redirected to the following page.

Tips for Registration :
1. GSTIN number should be in hand.
2. Registered mobile number should be with the user.
3. The username should be of at least 8 characters with a combination of alphabets (A-Z/a-z), numerals (0-9) and special characters (@, #, $, %, &, *, ^) and can’t exceed more than 15 characters.
4. The password should be of at least 8 characters.
5. Keep your Username and Password securely.

Opening the e-Way Bill System

Logging into e-Way Bill System
** To open or login to the e-Way Bill system, user should have registered in the e-Way Bill system, if he is the GSTIN holder or he should have enrolled in the e-Way Bill system, if he is GST un-registered transporter. The user can read the chapter 3 to know how to register or enrol into the e-Way Bill system.

** The user has to open the e-Way Bill portal and enter his username and password along with the displayed captcha. On successful authentication, the system shows him the main menu of the e-Way Bill System.

Main Menu

** The main menu lists the options available to a user to operate on the e-Way Bill.
** On the left hand side, the system shows the main options.

They are :
** e-Way bill – It has sub-options for generating, updating, cancelling and printing the e-Way Bill.
** Consolidated e-Way Bill – It has sub-options to consolidate the e-Way Bills, updating and cancelling them.
** Reject – It has the option to reject the e-Way Bill generated by others, if it does not belong to the user.
** Reports – It has sub-options for generating various kinds of reports.
** Masters – It has sub-options to create the users’ masters like customers, suppliers, products, transporters.
** User Management – It has sub-options for the users to create, modify and freeze the sub-users to his business.

Options of e-Way Bill

Generating new e-Way Bill

** When the user selects the ‘Generate e-way bill’ sub-option under ‘e-waybill’ option, the following screen will be displayed, allowing the user to enter the e-way bill request details. This option is used to generate the new e-Way Bill.

** Before going for generating a new e-Way Bill, the user should have the Invoice/Bill/Challan document/details in his hand and user should know the, Transporter Id, through whom he/she is going to move the consignment or vehicle number through which the consignment is being moved.

** In the e-Way Bill entry form, first the user needs to select the type of transaction – outward or inward. The outward indicates, the user is supplying the goods and inward indicates the user is receiving the goods. Depending upon the type of transaction selected, the system will show the sub-type of transactions. The user needs to select the sub-type accordingly.

Tips for easy & quick generation of e-way bill

1. Mandatory fields are indicated by.
2. Mandatory fields for GSTR-1 are indicated with . It is advisable to enter these fields so that automatically GSTR-1 is prepared for next month.
3. Please ensure that you have the document details of the goods, to be moved, in hand before starting the data entry.

4. Please ensure that you have the transporter Id or vehicle number in hand for road and transporter id, document number and date for movement by rail, air, or ship before starting the data entry.
5. Please ensure that your regular clients, suppliers, products and transporters details are entered in the master’s option for easier, quick and accurate generation of e-way

Generating Bulk e-Way Bills

** The system enables the user to generate bulk e-way bills. A bulk e-Way bill is used when a user needs to generate multiple e-Way Bills at one shot.

** For generating a Bulk e-Way Bill the user needs to have the EWB bulk convertor or the excel file, which helps the user to convert the multiple e-Way Bills excel file into a single JSON file.

** To generate a Bulk e-Way Bill, user needs to select the sub option ‘Generate Bulk’ under the option ‘e-Waybill’. The following screen will be displayed.