Organisation : Government of Odisha
Facility Name : Human Resources Management System (HRMS)
Applicable State/UT : Odisha
Website : http://hrmsorissa.gov.in/
Odisha HRMS Portal
Human Resources Management System(HRMS) is an application software to carryout personnel transaction of Government employees in on-line mode through internet.
Related / Similar Facility : Odisha e-Municipality Citizen Services
The software is developed in-house by Centre For Modernizing Government Initiative(CMGI). CMGI is the Administrative Reforms Program of General Administration & Public Grievance Department, Government of Odisha.
Services
** PAR Status
** i-OTMS BILL STATUS
** PayBill Error Details
** NPS Details (iFMS)New
** Property Statement Status
** HRMS Paybill Status Report(Department Wise-Regular)
** HRMS Paybill Status Report(District Wise)
** Online Bill Submission Manual
** Payroll Manual
** Litigation Management System
** Employee Profile Updation Report
** AER Status Report
** Post Termination Status Report
Who Can Access HRMS ?
Only employees of Government of Odisha can access HRMS. Each employee of Government of Odisha is provided with a User-Id and Password to login into HRMS and use it.
You can access HRMS in your office if computer with internet facility is available. Even you can access HRMS from your home or from an Internet Cafe or from a Common Service Center.
How To Access HRMS ?
You need a computer with internet connectivity and a web browser to access HRMS. You can access HRMS at any web browser by using http://hrmsorissa.gov.in.
Login Into HRMS
Type http://hrmsorissa.gov.in URL on the address bar of browser. Login page of HRMS will appear. This login page is a secured page and you can see a lock sign on the browser menu-bar. It means no body can hack your User-Id or Password on internet. You need to type your user-id and then your password in appropriate box and click Login button on the page. HRMS system will verify your user-id and password and allow you to login only if you are a valid user.
Login fails if you are not a valid user or you do not type in proper User-Id or Password on login page of HRMS. While typing your user-id and password be sure to keep CAPSLOCK off in your computer-keyboard, because password in HRMS is case sensitive. Secondly, login also fails if your password is expired. You are supposed to keep changing your password in every 15days for security reason.
Password
You have to lodge a request for a new Password using ‘Unable to Access my Account’ link. You can avail this link on login page of HRMS. You can also request for User-Id using this link. CMGI will issue you a new Password along with your User-Id within 7 days from lodging of request. The username and password is sent to Mobile with SMS facility.
You must not share your Password with anybody else. You should memorize your password and should not write it anywhere. You should keep changing your password in regular interval may be in every 15 days.
You can change your password using my page>>my account link present at the top right side of Welcome page. Your password should be minimum of 5 letters long and it should have atleast one digit in it.
e-Service Book
Your service book under HRMS is safe with stringent security. Here security means(a) restricting unauthorized persons to view, (b) restricting unauthorized persons to update, (c) providing audit facility on any changes brought into service book and(d) protecting information from any kind of damage.
Odisha Government has procured their own server for uploading HRMS. The server is protected with Firewalls including Intrusion-Protection-System and Anti-X System.Login information like User-Ids and passwords travelling on the internet are protected through Secured Sockets Layer(SSL) with 128-bit RSA encryption algorithm.
HRMS FAQs
1. Can I view Service Book of my colleague?
Ans.: If you are a common employee, answer is ‘No’. HRMS does not allow you to see service book of your colleague.
2. Who else can access my Service Book?
Ans.: Your Cadre Controlling Authority, Secretary of your Administrative Department, Appointing Authority, concern District Collector or Head of Office may also see your Service Book. Some of the above authorities may have power to update your Service Book using HRMS time to time.
3. How can I know about changes brought into my Service Book without checking it line by line?
Ans.: HRMS notifies you on any changes brought into your service book. It shows you a history of all modification along with date of modification, previous entries, new modified entries and the user, who modified.
4. Can all entries in my e-Service Book be modified any time?
Ans.: Officers or staffs responsible for maintenance of your Service Book can add new entry or modify an entry taken earlier. But modification of entries of a particular period is only possible till it is verified by concern service book verifying authority.
5. Can any mistake be corrected if found even after service book verification?
Ans.: Yes, But such corrections can only be done by specially designated persons of G.A. Dept. after obtaining special approval of Government.
6. Can I bring any Change into my Service Book?
Ans.: No.
7. I have found some mistakes in my e-Service Book. How can it be rectified?
Ans.: You can lodge complain relating to mistakes in your e-service book to your Establishment Officer in writing or through Lodge Complain link available in My Page of HRMS. CMGI officials will investigate about the mistake, obtain special permission from authorities and ensure necessary correction into the service book within 7 days of lodging of complain.
8. Why the content of my e-Service Book does not match with the content of my Service Book(maintained manually)?
Ans.: Entries of both manual service book and e-service book are identical in meaning even if they mismatch word by word. Entries for one type of transaction vary in manual service book due to varied human expression. But entries for one type of transaction are uniform in e-service book prepared by HRMS due to standardized expression of machine. Following drawing presents similarity between manual and computerized service book even if the expression varies from each other.’
9. Does HRMS have any future expansion plan ?
Ans.: Since the HRMS software is a customized one and developed in-house, we have flexibility in adding more features and modules based on specific requirement of employees and Departments of Government in future. You may put forward suggestion regarding new functionality you want to avail in HRMS.
10. Is it necessary to maintain manual service book by Office Establishment(O.E.) even after online implementation of HRMS ?
Ans.: Until Government issues any order for discontinuance of manual maintenance of Service Book, O.E. will maintain both Manual Service Book as well as e-Service Book in HRMS.
11. How can the offices implement HRMS where there is no computer and internet facility ?
Ans.: A survey has been conducted on availability of infrastructure by collecting feedbacks from all DDOs. Survey report is placed to each Department for providing facilities required for proper implementation of HRMS. Offices should contact their respective Administrative Department for further information.
12. Does HRMS provide link to other software ?
Ans.: Yes, You can access Litigation Management System(LMS) through HRMS. In LMS you can avail information related to court cases. Government officers, those who are parties to a court case can communicate among each other and can also communicate with the related government Advocates.
13. Who, the employee are covered under HRMS ?
Ans.: Regular employees of Government of Odisha are covered under HRMS. Employees of Urban Local Bodies (Municipality/NAC etc), Rural Local Bodies (Gram Panchayat etc.), State owned PSUs, Societies and Trust, Work-charge employees, employees paid through Grant are not covered under HRMS.