Status Check, Procedures, Facilities

Organization : Government of Odisha (Human Resources Management System)
Type of Facility : Online Pay Bill Submission
State : Odisha

Website : http://apps.hrmsodisha.gov.in/index.htm
Check Status Here : https://www.odishatreasury.gov.in/portal/

HRMS Odisha Pay Bill Submission

Online Submission of pay bill follows important steps which are given below.

Related : HRMS ePAR Online PAR Submission Odisha : www.statusin.in/10173.html

Check List For Submitting Online HRMS Paybill :
User has to ensure following data is updated before online bill submission
1. Date of Superannuation, Date of Birth, Bank Account No, Bank name, Branch name, GPF No for each employee.

Verify the above data through the following link :
a. Click on Office link
b. Click on Report Box -> Employee List.

If any of mentioned data is to be updated for any employee then follow the belowsteps :
c. Click on employee link
d. Click on Report Box -> Employee Profile.
e. Click on the Personal Info tab.
f. Edit the data using edit button

g. Fill the information and Click Save button :
i. Date of Superannuation
ii. Bank A/c No (Should exactly match as entered in iOTMS website)
iii. Bank name
iv. Branch name
v. DOB (Refer District Coordinator to update it)
vi. GPF No (Correct series) (Refer District Coordinator to update it)

Ex : GAO1234 is correct. Incorrect-> GAo1234 or 1234GAO

The employee list can be downloaded in excel format from Report Box -> Employee List- >Employee Category Data

2. DDO REGISTRATION NUMBER of the Office for NPS employees :
a. Click on My Office
b. Click on REPORT Box -> Office Details.
c. Click on the Edit Button.
d. Fill the information and Click on Save button
i. DDO REG NO

3. Head of Account of each bill should be correct. It can be updated through Bill Group List :
Module :
a. Click on My Office tab
b. Click on PAYROLL Box -> Bill Group List.
c. Click on Edit button to enter/edit required bill.

d. Fill the information such as :
i. Scheme(Plan/Non plan/State Plan)
ii. Sector(None/State/District)
iii. Demand No
iv. Major
v. Sub major
vi. Sub Minor
vii. Detail
viii. Charged /Voted
e. Click on Save Button

Steps To Submit Online Paybill :
1. Generating Beneficiary/ Reference number from iOTMS site. The beneficiary/reference no generated from iOTMS is needed for online submission of bill from HRMS to treasury. The beneficiary list prepared in iOTMS site can be done through Import to Excel button.

The error due to typing mismatch is minimized in import feature case as the HRMS bill data is directly imported in beneficiary list interface :
i. The details of bill is in BankStatement.xls read only excel file which can be obtained from HRMSPayrollBox->BillBrowser->Print Bill -> Bank Statement (Excel) link.
ii. Click Insert button and then click Import to Excel button to import the BankStatement.xls file.
iii. Browse and select the file and then click on Import button.
iv. If data import validation displays no error message, then data is populated in beneficiary list interface. If any error, self explanatory error messages are displayed to correct the errors by user.
v. Next proceed as per the usual steps to generate the Beneficiary/ Reference number.

2. User has to provide the beneficiary/ reference no, Bill No, Treasury name and lock the bill through the Bill Edit option.

The steps are given below :
a. Go to PAYROLL -> Bill Browser
b. Select Bill Type, Year, Month
c. Edit the bill using Edit link present in Edit Column.

Provide the following data and click on Save button :
i. Bill number
ii. Bill date
iii. Treasury Name
iv. Beneficiary Reference Number (iOTMS)
v. Verify the Gross and Net Amount of the bills of HRMS with amount mentioned in treasury website.

d. Lock the bill using lock button present in Lock Bill Column
e. Click Submit link button present in submit to iOTMS column.

1. If no error occurs after clicking the submit link button, an Upload button is displayed in bottom left corner of screen. Click on Upload button for final submission of bill to treasury.The SUBMITTED status will be displayed in “submit to iOTMS” column.

2. If error arises after submitting the bill, it is due to absence of above mentioned mandatory data.

A DownloadXML button in bottom right corner is shown in screen which contains error log descriptions. Click to download the error log file. The error message in red caption indicates the error log file.

In above error page, the red captions indicates compulsory data are absent :
Benificiary number not present.
Bill number not assigned.
Error in bill Details XML file.
Go to Payroll->Bill Browser -> Edit to update the above data

Error in GPF XML file :
Date of superannuation is not present for some of employees.
Go to Reports->Employee Profile -> Personal Info -> Edit to update the DOS data

After rectifications of errors follow the step e.

Checking status of bill after Submission :
After submission of bills online to treasury, the status can be known after one hour of submission.

Go to PAYROLL Box -> Bill Browser -> Select Bill Type, Year and Month. Click Ok. Click Status link to check the status of submitted bills. “submit to iOTMS” column also indicates the status of bill.

** Submitted – Bill Submitted to Treasury.
** Token Generated – Bill Accepted by Treasury.
** Vouchered – Bill Accepted by Treasury and is vouchered.
** Error – Bill rejected by Treasury. Contact District Coordinator/Technical Support

The accepted bills status can be cross checked through iOTMS site with reference to token number/voucher number displayed in Status link.

Error Troubleshooting Through Log Files :
Unzip the downloaded the xml file.

a. Error in Bill details xml File :
Click on BILL_DETAILS______ 2013.xml file

Open the xml file in WordPad to view the errors
i. BILL_NUMBER may be blank
ii. BEN_REF_NO is not present

iii. TREASURY_CODE is blank :
Check and verify the above data in Bill –> Edit Option

iv. Head Of Account Data are blank such that :
a. DEMAND_NUMBER is blank
b. MAJOR_HEAD is blank
c. SUB_MAJOR_HEAD is blank
d. MINOR_HEAD is blank
e. SUB_HEAD is blank
f. DETAILS_HEAD is blank
g. PLAN_STATUS is blank
h. CHARGED_VOTED is blank
i. SECTOR_CODE is blank
Check the above data in Bill Group Master –> Edit option.

b. Error in BT_DETAILS Xml File :
By Transfer heads may be incorrect.
Contact Technical Support/District coordinator.

c. Error in GPF Xml File :
Click on GPF_DETAILS_________2013.xml file
DOS (Date of Superannuation) is blank
Open the xml file in MS excel Format
Check the data as given below
DOS (Date of Superannuation)
Update the above column as it is blank in any of the employee
(Click on Employee-Reports Box-Employee Profile)

d. Error in NPS_DETAILSXml File :
Click on NPS_DETAILS_________ 2013.xml file

Open the xml file in wordpad.
Check the data as given below
i. DDO_REG_NUMBER is found blank then put the DDO_REG_NUMBER in the Office
Details-Edit- DDO REGISTRATION NUMBER

ii. PRAN no should be of account type PRAN and it should be only numbers.
Verify through Office Link->Report Box -> Employee List->Account Type column.

e. Error in OBJ_BREAKUPXml File :
Contact Technical Support/District coordinator.

Notes :
1. The GPF, TPF and PRAN employee bills should be prepared separately.

Contact No : 0674-2567110 | 0674-2567210

Functions of HRMS Odisha

HRMS Odisha is a Human Resource Management System (HRMS) that is used by the Government of Odisha to manage its employees. The system automates a number of HR processes, such as payroll management, leave management, and performance appraisal.

The functions of HRMS Odisha include:
** Employee management: HRMS Odisha helps to manage the employee lifecycle, from recruitment to retirement. The system allows users to create employee records, track employee attendance, and manage employee benefits.
** Payroll management: HRMS Odisha automates the payroll process, ensuring that employees are paid on time and accurately. The system also allows users to track employee leave and overtime, and to generate reports on payroll costs.
** Leave management: HRMS Odisha helps to manage employee leave, ensuring that employees are able to take leave when they need to. The system allows users to track employee leave requests, and to approve or deny leave requests.
** Performance appraisal: HRMS Odisha helps to manage employee performance appraisals, ensuring that employees are appraised fairly and consistently. The system allows users to create performance appraisal forms, and to track employee performance ratings.
** Training management: HRMS Odisha helps to manage employee training, ensuring that employees are trained on the skills they need to do their jobs. The system allows users to create training courses, and to track employee training progress.
** Other HR functions: HRMS Odisha also helps to manage a number of other HR functions, such as recruitment, succession planning, and employee records management.