Organization : Institute of Company Secretaries of India
Service Name : Issue of Duplicate Certificate
Institute Location: Delhi
Website : http://www.icsi.edu/Member/Issueofduplicatecertificate.aspx
Issue of Duplicate Certificate
A member can apply for issuance of duplicate of the original membership certificate or Certificate of Practice in the following circumstances:
Related : ICSI New Student Application Status / Registration Number : www.statusin.in/1101.html
** The original certificate/s have been lost.
** The original certificate/s in possession are mutilated.
** The original certificate/s have been damaged.
Requirements:
** A written request for issuance of duplicate certificate/s.
** An affidavit on non-judicial stamp paper of ” Rs. 10/- in the format available on the web-site affirming the specific reason and attested by a First Class Magistrate/Oath Commissioner/ Notary Public.
** The duplicate certificate charges are Rs. 20/- per certificate. The charges may be remitted by a local cheque or by way of demand draft, in favour of ‘The Institute of Company Secretaries of India’, payable at New Delhi.
** In case of damaged certificate(s), a member should return the same alongwith the application and duplicate certificate fee.
An affidavit is not required to be executed in case the original mutilated or damaged certificate is returned to the Institute.
Eligibility for issue of Certificate of Practice:
An Associate/Fellow member of the Institute who intends to be engaged in the profession of Company Secretary on whole time basis and not in any other profession, business or employment can apply for issue of Certificate of Practice
A Member who is not in any employment evidencing a master-servant relationship with the employer or contract of service or not practising as Chartered Accountant or Cost Accountant or not enrolled as an Advocate with any Bar Council.
Requirements:
** An application in the prescribed Form –D duly completed in all respects and signed alongwith requisite annual certificate of practice fee of Rs.1000/- and annual membership fee for that year. Only 50% of annual Certificate fee is payable if the application for issue of Certificate of Practice is made on or after 1st October and before 31st March.
** In case the member was earlier in employment, a copy of relieving letter of the last employer company or any other proof in lieu thereof and the present engagements, if any, to be submitted, to the satisfaction of the Council.
** In case the relieving letter or any other document in lieu thereof is not available the member may submit an affidavit on non-judicial stamp paper of Rs. 10/- duly attested by 1st Class Magistrate/Notary Public/Oath Commissioner affirming the date of relieving from the last employment and an undertaking to submit the relieving letter immediately on receipt.
In case the member was earlier enrolled as an Advocate, a copy of the letter of suspension/ cancellation of enrolment from the concerned Bar Council or if he was earlier holding Certificate of Practice of ICAI, ICWAI or any other professional body, a copy of letter of cancellation of the concerned professional Institute confirming cancellation of their certificate of practice and the present engagements, if any.
Renewal of Certificate of Practice:
The Certificate of Practice issued to a member is required to be renewed every financial year by payment of annual certificate fee, which presently is Rs. 1000, and the annual membership fee, which presently is Rs. 1125 for an Associate Member and Rs. 1500 for a Fellow Member.
For effecting renewal of Certificate of Practice, the member has also to submit a declaration for the renewal of Certificate of Practice. The format of declaration is available on the website of the Institute.
Cancellation of Certificate of Practice:
The member has to make a request in writing along with return of original Certificate of Practice for cancellation within 30 days of his ceasing to be in practice.
The other circumstances under which the Certificate of Practice shall be cancelled are as under:-
** When name of the member is removed
** When the member has not paid the Certificate of Practice fee by the last extended date for payment of fee for the relevant year.
** When the Council is satisfied, after giving an opportunity of being heard to the person concerned, that such certificate was issued on the basis of incorrect, misleading or false information, or by mistake or inadvertence.
** The member has ceased to be in practice.
When a certificate is cancelled, the date from which and the period for which the certificate stands cancelled shall be communicated in writing by registered post to the member concerned at his mailing address entered in the Register and may also be published in the Institute’s journal ‘Chartered Secretary’
Restoration of Certificate of Practice:
The Certificate of Practice is renewed in the same financial year in which it is due for renewal provided the fee for renewal alongwith the requisite declaration is received and accepted by the Institute in the same financial year. The application for restoration of Certificate of Practice shall be made in Form-D alongwith declaration and the remittance of annual Certificate of Practice fee of Rs. 1000/- and a restoration fee of Rs. 250/-
Where the Certificate of Practice is required to be cancelled on failure to pay the annual fee for Certificate of Practice on or before the due date prescribed and an application for restoration of Certificate of Practice is received and accepted by the Institute in the same financial year, the Certificate of Practice is restored on payment of the:
** The requisite annual fee for Certificate of Practice for the current year & a restoration fee
** The payment of Annual Membership fee for the current year.
Where the Certificate of Practice has not been renewed or accepted for renewal in the same financial year and as a result of which it is cancelled, a fresh Certificate of Practice will be issued with effect from the date of acceptance of application for the issue of a fresh certificate.
A communication for restoration/fresh issue of Certificate of Practice is sent to the member in writing. Restoration/issue of certificate of practice is also published in the Institute’s Journal ‘Chartered Secretary’.