Status Check, Procedures, Facilities

Organization : Scheduled Caste Development Department
Service Name : Diet Bill 2015 eHostels Hostel Monitoring System
Applicable State : Telangana

Website : http://swhostels.cgg.gov.in/

Diet Bill 2015 :

March 15 Days Diet Bill 2015 can be uploaded in HWO Login.

Related : Social Welfare eHostels Hostel Monitoring System Andhra Pradesh : www.statusin.in/9771.html

Procedure:
** After Logging into the website Hostel Welfare Officers with their user name and passwords, the above screen will appear. To Register the Boarder Information click on Hostel Admission Form sub menu, this is under Admissions menu.
** In the Hostel admission form you have to fill all the mandatory fields, which are marked with *, like registration type, Date of joining…etc.
** In Monthly activities menu click on School Holidays sub menu then holiday’s entry form for individual schools will appear.
** In the entry form, select the school name, month and year which are required to record holidays, and then click on Go button.
** In the holiday form select the check box corresponding to dates. It will reflect the no. of holiday’s field. Then click on submit button.

** To closing attendance and stock entry for the hostel HWO will choose this sub menu, in this HWO will close the attendance and the stock details of the month.
** This form HWO will select the month and year for closing and then click on Go button.
** In this form select the check boxes which are going to close, and then click submit button. Attendance, purchases and issues closing status will save for selected month and year.
** Next sub menu in the monthly activities is Treasury bill annexure for all the detailed information about the expenditure bills.
** The sub menu is Diet charges Bill Details mean gas bill, vegetable bills and Kirana bills.
** In this form HWO will enter all the details about the purchased items like gas, kirana items and vegetables, and write the detailed description about the purchased things, and finally click on the submit .
** Next sub menu in the Treasury bill annexure is office expenses bill details.
** In the office expenses form enter the amount and detailed information about the office expenditure , in this form HWO can add additional rows by clicking Add Row button or delete by clicking Delete Row button, finally click the submit button to submit the report.
** Next sub menu in the Treasury bill annexure menu is Wages Bill Details .
** In the wages bill form HWO will enter the amount and detailed information about the wages , in this form HWO can add additional rows by clicking Add Row button or delete by clicking Delete Row button, finally press the submit button to submit the report.
** Next sub menu in the Treasury bill annexure is Medical Bill Details.

** In the medical bill form enter the amount and detailed information about the medicine used for the student s and the charges for the medicine, in this form HWO can add rows by clicking Add Row button or deleted by clicking Delete Row button, finally press the submit button to submit the report.
** Next sub menu in the Treasury bill annexure is Tutor Charges Bill Details, It will consist the tutor charges for students in that month.
** In the tutor bill form enter the amount and detailed information about the tutor and the charges, in this form HWO can add additional information by clicking Add Row button or deleted by clicking Delete Row button, finally press the submit button to submit the report.
** Next sub menu in the Treasury bill annexure is House Rent Charges Bill it consist the detailed information about the rental charges for the house.
** In the House Rent bill form enter the amount and detailed information about the House Rental charges ,in this form HWO can add by clicking Add Row button or deleted by clicking Delete Row button, finally press the submit button to submit the report.

** In Daily activities menu, First sub menu is Hostel daily attendance.
** In this form Total boarders registered in the hostel will appear. The HWO can select the date and check the attendance for each and every student. Before submission confirmation will appear. HWO can confirm that and submitted. After submitting the attendance the successful message will appear. Then hostel attendance will recorded on selected date.Next sub menu is daily purchases of items
** Here HWO will mention the details of purchased items with the details of item names and vendor details, quantity, and the price with bill no of the items purchased and the total amount as per the date wise can be mentioned.
** Here all issues can be mentioned, means all the provisional details can be entered.
** HWO can enter the issued provisions to the hostel in the corresponding date. Balance will be shown in the last column.
** Other activities like repairs in the hostel, vendor registration and stock opening balance can be entered in the other activities menu.
** The repairs of the hostel can be entered in the report repairs form. In this form enter the repairs of the hostel, and the estimated for repairs.
** Purchases can be done through vendors, so the vendor must be registered.
** The form will consisting of vendor details and the items to be purchased from the vendor.

** To view the Stock opening Balance
** Opening balance means it can be borrowed from the previous, and it will mention only once in the balance sheet.
** To view the students list of all students as per the school wise use the School wise Attendance submenu in Reports menu.
** It is the complete list of students living in the hostel, this list contains student’s information like id, registration type and name, father’s name, gender, present class, and also HWO can edit or modify the student details by using this table with the edit button.
** To view the complete information about each student click on the student id number in Boarders in the Hostel form, then the student’s registered form will appears.
** This student Boarder information form will contain the complete information about the each student.
** If any modifications for any student, then HWO can modify in this form and submit the form after complete the modifications to save the details of the student.
** To view the attendances of all students as per the school wise use the School wise report sub menu in Reports menu.
** In the attendance report mention the school name, month and year of the student to view the attendance report. Click on Go button to view.
** It can shows us the information about the students with their present class, no. of days in the month, and how many days they are in hostel and attended for school.

** By using this report we can get the complete attendance report about the students.
** To view the date wise attendances of all students in the hostel use the Date wise report in Reports menu.
** Select the month and year, and then click on Go button
** It will display the hostel and school attendance of the students as per the day wise with the total.
** To view the daily purchases of hostel use the Daily purchases sub menu in Reports menu.
** Select the month and year, and then click on submit button.
** It will displays the total purchases done in the month as per the day wise with the bill no. item name, quantity, price of the item and also the vendor details with the registration number.

** To view the daily issued items to the hostel choose the Daily issues submenu in the Reports menu.
** Select the month and year, and then click on submit button,
** It will displays the daily issued items in the month as per the day wise with the item name, quantity, price of the item .
** To view the diet charges bill choose the Diet Charges sub menu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button.
** This is the fully vouched contingent bill under the APTC form 58 for the diet charges; it consist the bank details, amount particulars and also the budget details.
** To view the Wages bills choose the Wages Bill sub menu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button.
** This is the fully vouched contingent bill under the APTC form 58 for the wages; it consist the bank details, amount particulars and also the budget details.

** To view the office expenses choose the Office Expenses Bill sub menu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button.
** This is the fully vouched contingent bill under the APTC form 58 for the office expenses; it consist the bank details, amount particulars and also the budget details.
** To view the diet cosmetics bill choose the Cosmetics Bill submenu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button. It will display the bill.
** This is the fully vouched contingent bill under the APTC form 58 for the cosmetics charges; it consist the bank details, amount particulars, charge of cosmetics used by student wise list with their present studying class and also the budget details.
** To view the medicine expenses choose the Medical Bill sub menu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button. It will display the bill.
** This is the fully vouched contingent bill under the APTC form 58 for the medical expenditure; it consist the bank details, amount particulars and also the budget details.

** To view the tutor charges choose the Tutor Charges Bill submenu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button.
** This is fully vouched contingent bill under the APTC form 58 for the tutor charges; it consist the bank details, amount particulars and also the budget details.
** To view the house rental charges choose the House rent charges bill sub menu in the Treasury bills menu.
** In this form select the month and year, and then press the submit button.
** This is fully vouched contingent bill under the APTC form 58 for house rent charges ; it consist the bank details, amount particulars and also the budget details for your bill.
** To Change the password for your log in form select the change password submenu from General menu.
** In this form give your previous password which is already using to log in to your login page in the Old Password field, next type a new password which you want to change for in the New Password field, again type the same new password in the Retype New Password field for confirmation about new password, if you want to do any modifications in the given fields press the reset button for reenter the password, otherwise click on submit button to save your new password.
** If you are having any queries about this application or facing any difficulty about this website you can post your queries by using contact us/post your query sub menu in the general menu.
** In the contact us form you can mention the name ,destination ,which type of query are you going to post, related subject type ,the detailed description about your query, email id and contact number.
** If you want to know your status of query Click on link ‘Click to know your query status in the bottom of the form or you can directly select the sub menu of Know your Query Status.

** To know the status about the queries select Know Your Query Status submenu in the General menu.
** The Above screen will appear if you enter the reference number which is generated after posting your query and submitted. HWO can check for status, resolution and remarks.
** The above screen is for checking all the queries which HWO posted to Administrator. He can get all the queries of resolved and unresolved queries.
** The above screen is the list of queries which HWO posted to administrator. HWO can get the details of query by clicking on reference number.
** It is the detailed description on the query DSWO posted to the administrator.
** To change the password for ASWO or HWO select Change ASWO/HWO Password submenu in the General menu.
** In the drop down box select the hostel name to reset the password, in the next field enter the password to reset, after that confirm the password by enter the same password in the next field. Then click on the submit button to conform the password changes.
** To logout from the website click on Logout in the menu , then success fully logged out message will appears .
** To re enter into the web site click on the click here to login message.

Contact :
If you have any Query / Question, please use the service “Contact Us / Post your Query” under “General” tab provided in your login. You can also have the track of your Query.

For any Technical assistance Please Contact 040-23541907 Ext: 317 / 319 / 316 / 118 on all working Days between 10:30 am to 05.30 pm

Note:
Please use the above given Numbers only for any Technical assistance and please try not to contact personal mobile Numbers