HPCL Vendor Registration : Hindustan Petroleum

Organization : Hindustan Petroleum
Service Name : Vendor Registration

Website : https://vendor.hpcl.co.in/vendor_reg/
Instructions: https://www.statusin.in/uploads/19975-Instructions.docx

Hindustan Petroleum Vendor Registration

The purpose of this system is to allow vendors to register online and furnish all the details from his system instead of sending the physical documents manually.

Related / Similar Service :  EPROC NLC Vendor Registration Online

This system is designed to be a user-friendly system so that vendors will be at ease while applying online. This manual enables the vendor to fill the forms with more accuracy and efficiency.  Two options are available for Vendor Registration under ‘Tenders and Contracts’ in HPCL Corporate website

A. Permanent registration and
B. Temporary registration for participating in Public tenders

A. Basic procedure for permanent registration:
1. Click on the link “New Register”. A one-page form will appear. Tick on Permanent Registration. Fill in the Form giving your email id, PAN number and other details. Enter your own password while registering and remember this password for future logins.
2. A unique No. [eg. HP00000123] will be allotted and the same along with a confirmation link will be sent to your email id.
3. Open the website using the confirmation link and login using the unique No. which has been e-mailed to you and your password.
4. A detailed Online Registration Form will then appear with the Index on the left side.
5. The application need to be filled online. The scanned copy of signed and stamped supporting documents need to be uploaded online from the attachment page. The SAVE button can be used to save the work during the filling up of application form.
6. Once all the related fields are filled and necessary documents are uploaded, the final submission of the form to be done online by clicking Final submission button.

7. a. A Demand Draft of Rs.5000/- from a Scheduled Bank [other than Co-operative Banks] payable to “M/s Hindustan Petroleum Corporation Ltd.”, towards the Application Fee to be sent to the ‘Primary Location’ chosen by you. A Covering note to be enclosed along with the DD with details such as Name, address, contacts, Application number of the Vendor. Application Fee is non-refundable.

b. In case previously registered with HPCL then the DD for 5000/- is not required. However vendor to provide the reference of the original registration certificate along with the copy of the same in case registered previously.

8. The form will then be scrutinized by the Registration Committee and if eligible, you will be sent a communication letter indicating your registration status
9. Incomplete forms will be rejected.
10. Forms not completed/not given “Final Confirmation” within 180 days, of the date of first login into the Online Registration Form, will be deactivated; and the entire process will have to be started again.
11. One Application will be accepted per firm/company for registration. The Vender can mention the HPCL business units/Functions for registration as a combination of Primary and Secondary Location while filling the application form.

B. Basic procedure for temporary registration for participating in Public Tenders:
1. When you click on the link “New Users Click here for temporary registration” on the E-procurement website, you will be directed to the Vendor Registration Portal. Click on the link “New Register”. A one-page form will appear.
2. Tick on temporary registration and Fill in the Form giving your email id, PAN number and other details. Enter your own password while registering and remember this password for future logins.
3. A unique No. [eg. HP00000123] will be allotted and the same along with a confirmation link will be sent to your email id.
4. Click on the Confirmation Link provided in your email to activate the password.
5. To quote for the Public tender, please go to the site etender.hpcl.co.in.
6. Click on Temporarily registered User and log into the site by giving your email id and password which has been activated.

FAQ On Hindustan Petroleum Vendor Registration

Sure, here are some frequently asked questions (FAQ) about Hindustan Petroleum Vendor Registration:

What are the eligibility criteria for registering as a vendor with Hindustan Petroleum?
To be eligible to register as a vendor with Hindustan Petroleum, you must:

** Be a registered business entity in India.
** Have a valid GSTIN number.
** Be able to supply goods or services that are required by Hindustan Petroleum.

How do I register as a vendor with Hindustan Petroleum?
To register as a vendor with Hindustan Petroleum, you can follow these steps:
** Visit the Hindustan Petroleum website and click on the “Vendor Registration” link.
** Fill out the online registration form and submit it.
** Pay the registration fee.
** Upload the required documents.
** Wait for your registration to be approved.

What are the documents required for vendor registration with Hindustan Petroleum?
The following documents are required for vendor registration with Hindustan Petroleum:

** A copy of your business registration certificate.
** A copy of your GSTIN certificate.
** A copy of your PAN card.
** A copy of your bank account statement.
** A recent photograph of yourself.