indiaculture.nic.in Digitization of Museum Collection Scheme : Ministry of Culture

Organization : Ministry of Culture
Scheme Name : Digitization of Museum Collection Scheme
Country: India

Details : https://www.indiaculture.gov.in/
Home Page : http://indiaculture.nic.in/

Digitization of Museum Collection Scheme :

Details of the Scheme :
** Under the scheme funds will be provided by the Ministry of Culture in the form of grants to various museums for digitization of art objects in the museums across the country and for making their images / catalogues available over the website.

Related : Ministry of Culture Performing Arts Grants Scheme : www.statusin.in/21444.html

** The scheme will have two components, one relating to the establishment of infrastructure (central server linked to museum level server /computers through dedicated channels) and the other relating to digitization of all collections, cross-indexed with fuller details on a template basis.
** The ultimate aim of the museum would be to have an online database of its collections readily available over its website for online viewing by general public.

** A part of the funds from this scheme (subject to a maximum of Rs. 2 crores per year) may also be utilized by the Ministry of Culture for undertaking projects with technical institutions for creating a combined website showing the collections of Museums under the Ministry and other State Government and Private museums registered under the Indian Societies Act of 1860 or a similar legislation.

Eligibility :
All museums under the State Governments, Registered Societies, voluntary institutions, trusts and NGO’s, which are registered under the Indian Societies Act of 1860 or a similar legislation, would be eligible for getting financial assistance under the scheme.

The applicant institution should fulfill the following conditions:
Eligibility Conditions :
** The applicant institution should have been in existence after registration for at least three years prior to the application. However, this condition can be relaxed in exceptional and deserving cases by the Secretary Culture upon the recommendation of the Expert Committee, the reasons for which should be recorded in writing.

** It should have a well-defined constitution and laid down rules / bye-laws for its functioning.
** It should be in ownership and possession of a substantial collection of objects (minimum 500 objects) of historical and / or cultural importance being displayed in the museum. The nature and number of objects possessed and displayed by the museum should be clearly indicated in the proposal while applying for financial assistance under the scheme.
** It should produce a certificate from the State Government (Department of Culture or equivalent) attesting to its satisfactory performance.
** It should not be run for any profit.
** The plan and estimates of the digitization work proposed to be undertaken should be submitted in detail duly authenticated by the District Information Officer of the National Informatics Centre (NIC).
** The applicant institutions must be willing to share their collections for online viewing over a website for public information

Categories of Museums :

** For the purpose of financial support under the scheme museums have been classified into two categories
** Category-I would be Government-owned State level museums and renowned museums with exclusive collections.
** Category-II would be all other museums.
** For Category-I museums the maximum amount of financial assistance which may be given under the scheme would be 80% of the project cost of digitalization subject to a maximum of Rs. 50 lakhs per museum.
** For Category-II museums the maximum amount would be 80% of the project cost of digitalization subject to a maximum of Rs. 25 lakhs per museum.
** The balance of 20% of the project cost would have to be arranged by the museum concerned by itself.
** In case of museums in North-Eastern region including Sikkim the Central Government would provide up to 90% of the total project cost for Category-I and Category-II museums subject to the maximum financial ceiling as given above.

Conditions of Financial Grant :
** Financial grant for the purpose of digitalization of museums collections and development of website under the scheme would be given only once in ten years. Any further requirement for upgradation of hardware, software, etc., in subsequent years would have to be met by the applicant museum out of its own funds.

** The grant will be given for works of capital nature like procurement of computer hardware and software and other equipments like scanners, cameras etc. and development of website and it shall not be used for recurring items of expenditure such as website hosting and management charges, salaries to IT staff employed for the purpose etc.

** Wherever the work has been assigned to agencies other than Government agencies, the project implementation agency should be selected by the applicant institution through a transparent and competitive method by inviting open tenders /quotations to ensure fairness and transparency in the enlistment of implementation agency. A report should be submitted to this Ministry by the applicant institution in this regard.

Project duration :
** The digitization project undertaken by the applicant institution should be completed within 2 years from the date of release of first installment of grant by the Ministry of Culture.
** If there is any delay in the completion of the project, permission for extension of time may be sought from the Ministry giving full justification for the delay, failing which subsequent installment will not be released.
** In case there is a delay in the completion of the project and permission has not been taken by the Museum from the Ministry for the delay the Museum concerned will have to refund the entire amount of the grant given to it by the Ministry along with penal interest as may be decided by the Ministry.
** The Ministry of Culture may depute its representative to visit the museum to carry out a physical inspection of the work being done from the financial assistance extended by the Ministry.