shramsuvidha.gov.in How to File EPFO-ESIC Common Returns at USSP : Ministry of Labour & Employment

Organisation : Ministry of Labour & Employment
Facility : How to file EPFO-ESIC Common Returns at USSP
Website : https://shramsuvidha.gov.in/userManual.action

How to File EPFO-ESIC Common Returns at USSP :

Introduction :
** The Unified Shram Suvidha Portal has been envisaged as a single point of contact between employer, employee and enforcement agencies bringing in transparency in their day-to-day interactions.

Related / Similar Facility : Link Establishment at Shram Suvidha Portal

** For integration of data among various enforcement agencies, each inspectable unit under any Labour Law has been assigned one Labour Identification Number (LIN). The Portal also facilitates reporting of Inspections, and submission of Returns.

** The software facilitates on-line preparation and submission of common monthly return for EPFO and ESIC on Shram Suvidha Portal. The Monthly EPFO/ESIC Return module is for Establishment Representative who submits the monthly EPFO/ESIC common return (ECR) for EPFO and ESIC enforcement agencies. The Establishment can file EPFO and ESIC return through a common online ‘ECR’ form. The web portal has also option to upload the ECR excel file into the Unified Portal.

1.1. Roles and Activities in ECR :
User Role – Establishment Representative
Common Name – Establishment
Activity :
** Prepare ECR
** Upload ECR excel file
** Submit ECR
** View acknowledgement
** Track ECR status

1.2. Prerequisites for filing ECR :
There are certain required prior conditions need to be fulfilled by the establishment representative before filing establishment/employer ECR activities :
** Employer/ Establishment Representative need to be registered at USSP, if not registered then signup at portal.
** The establishment representative must represent the LIN verified establishments at USSP. The user may search LIN through ‘know your LIN’ option provided at Portal main page.

** If establishments LIN already exists user need to link the LIN with establishment by choosing ‘Link Establishment’ option at left side menu after login.
** If no LIN exists, user must create owned/represented establishments and request LIN from them through ‘Establishment’ option at left side menu after login.

1.3. How to login?
** To get started using the Shram Suvidha Portal right away, just type the following address into your web browser or click on the link below.shramsuvidha.gov.in
** Below screen will be displayed, here enter login details (user id, password and verification code). Click on the submit button to view the landing page.

2. Monthly ECR Activity by Establishment Representative
** Here you will learn how to submit monthly EPFO/ESIC common return at USSP as an employer/establishment representative.
** This section descripts the steps you need to follow to file ECR.

2.1. File ECR :
** It allows you to perform ECR return submission process.
** Post submission portal sends the submitted return to respective EPFO/ESIC agencies.

The steps are as under :
** At the main menu of portal, the Monthly EPFO/ESIC Return component will be displayed as under.
** Select Monthly EPFO/ESIC Returns option from left hand side menu.
** You can also directly submit EPFO and ESIC monthly return on their respective portals also.
** Choose ‘click Here To Go’ link, highlighted below. The system navigates you to agency portal.
** Select ‘Please Click Here to Proceed in Common Return’, ECR dashboard appears.

2.1.1. Select Establishment :
** The ECR Dashboard shows the list of establishments represented by you for return submission.
** To proceed for monthly return submission click on establishment name.

2.1.2. Search Establishment :
** If you are unable to find an establishment at ECR dashboard, search the establishment.
** Choose the search option from ECR menu placed at the top.
** You will see the establishment search form, fill the details and click the search button.
** You will see establishment name with other details.

2.1.3. View ECR List :
** You can view the establishment ECR details through ECR List option at the ECR menu.
**
2.1.4. Select Month :
** Once you have selected establishment name, system displays the Monthly ECR Dashboard.
** To prepare new ECR you need to choose year and month and to prepare pending ECR click on month from list.

2.1.5. Prepare ECR :
** Post month selection, you will see list of establishment employees if it’s pending ECR.
** And if you have selected new month, you will see blank list with options to add employee return details.

Click on ‘ADD Employee’ to add new employee ECR details:
2.1.6. Add Employee :
** Fill the employee form and click on save. Fields marked * are mandatory.

2.1.7. Add EPFO Details :
** To fill EPFO form click ‘UAN number’ at Prepare ECR step, you will see EPFO form. Fill the form and choose save option.

2.1.8. Add ESIC Details :
** To fill ESIC form click ‘IP number’ at Prepare ECR step, you will see ESIC form. Fill the form and choose save option.
** To see the abbreviations for the terms used in form, click ‘Please Read Abbreviations & Details’ link below save button.

2.1.9. Upload ECR File :
** You can also prepare ECR by uploading Excel file, click Upload ECR button at Prepare ECR step.

Template for ECR file can be obtained from download ECR format option in below form :
1.10. Submit ECR :
** Once ECR is prepared, you can submit ECR by choosing ECR Number from Monthly ECR Dashboard (Select Month step), you will see prepared ECR summary, choose declaration checkbox and click submit ECR button.

2.1.11. View ECR Acknowledgement :
** Once ECR is submitted, you can view/print ECR Acknowledgement for the wage month by clicking ECR number from Monthly ECR Dashboard (Select Month step).
** You can also resend the ECR by choosing ‘resend’ option.

2.1.12. Track Submission Status :
** Choose Submission Status option from ECR menu, you will see the establishment ECR Submission details and submission status at respective agencies.