ICEGATE eSanchit Application : Central Board of Indirect Taxes & Customs

Organisation : Central Board of Indirect Taxes and Customs
Facility Name : eSanchit Application
Applicable State/UT : All Over India
Website : https://www.icegate.gov.in/

What is ICEGATE eSanchit Application?

The Central Board of Indirect Taxes & Customs (CBIC) / ICEGATE has launched eSanchit (e-Storage and Computerized Handling of Indirect Tax documents) for paperless processing, uploading of supporting documents and to facilitate the trading across Borders. It has already been made available to importers and exporters in the country.

This application provides an electronic interface between tax payers and custom departmental officers to submit their import / export related supporting documents hasselfree and without any human intervention. For using the eSanchit functionalities, user need to follow the process mentioned herewith.

Who Can Login ICEGATE eSanchit Application?

Only ICEGATE registered users (Individual taxpayers and PGA’s) can use eSanchit applications by accessing the eSanchit link

How To Login ICEGATE eSanchit Application?

Step 1: Prepare Supporting Documents in digital format
Before uploading the document, the importer, exporter, Customs broker (referred to hereinafter as ‘submitter’) may ensure that the document is rendered into a PDF/A format (ISO 19005-2). The submitter may choose from among the following courses of action:

(A) The submitter may obtain the document in a PDF/A format (ISO 19005-2) directly from the document issuer. For example, the submitter may ask the document issuer (seller, exporter, airlines, shipping lines, regulatory authority etc) to render their documents in the PDF at source and deliver them to the submitter electronically, instead of sending a facsimile or a scanned image of the document. This should be possible if the document issuer uses computers to generate documents.

(B) In case the document issuer does not use automated systems/computers or for some other reason, it is not possible to generate PDF copies at source, and the submitter receives the documents in hardcopy or as a facsimile, the submitter may scan the document into a PDF format. In scanning the document, the following qualitative aspects have been recommended:

(i) The resolution should not be less than 200 dpi in black and white.

(ii) The file size should not be more than 75 kb/ A4 size page.

(iii) Ideally, one document (e.g. and invoice or a packing list) shall be rendered into one pdf file regardless of the number of pages in the document. Given that the maximum permissible file- size is 1 MB, this would allow the submitter to upload a supporting document which is up to 13 pages long. If a supporting document is more than 1MB in volume, then it should be split and uploaded as two or more documents.

(iv) No stapler marks or punch-hole marks on the document should be visible. If stapler marks or punch-hole marks are unavoidable, the submitter shall ensure that these marks are on the margins and are at a clear distance away from the content in the document.

(v) While scanning the document, it must be ensured that the document was not placed in the scanner with a fold. For scanners with a roller feed, it should be ensured that there are no folds in the image as result of the action of the rollers. eSanchit application process guide for IEC users

(vi) The content in the document should not be skewed in any direction.

(vii) There should be no dark patches either in the source document or in the image.

(viii) The letters should not be elongated or compressed (as it happens during facsimile transmission).

(ix) If a document is stapled or bound in some way, before scanning, the individual pages should be taken apart and then fed into the scanner sequentially in pages.

(C) Whether the submitter renders supporting documents into pdf using either using (A) or (B) above, he/she must preview the document in order to ensure that the document is clear and legible. In order to ensure that the document is legible and of proper quality, the submitter may also use automatic image quality assessment tools.

(D) The submitter should digitally sign the PDF document using the digital signature certificate registered on ICEGATE. In doing so, the submitter acknowledges that the document is legible and authentic. Taking note of the content and the context of the supporting document, the submitter should save the file with a distinct name and save the file in a location that is readily accessible. It is advisable for the submitter to link this information to his own electronic system of records (RES package), which is used to prepare the electronic files for submission to ICEGATE.

Step 2: ICEGATE Login
Only those taxpayers, who are registered on ICEGATE along with the digital signature certificate, can upload supporting documents in electronic format. For uploading the supporting documents, user must sign into ICEGATE portal