DGFT Foreign Trade Procedure 2015-20 : Directorate General of Foreign Trade

Organization : Ministry of Commerce & Industry
Facility :Foreign Trade Procedure 2015-20

Home Page :https://www.dgft.gov.in/CP/

Introduction & Trade Facilitation :
Notification of Procedure
In pursuance of the provisions of paragraph 1.03 of Foreign Trade Policy (FTP), the Director General of Foreign Trade (DGFT) hereby notifies the procedure to be followed by an exporter or importer or by the licensing/Regional Authority or by any other authority for purpose of implementing the provisions of Foreign Trade (Development & Regulation) Act, the Rules/orders made thereunder and the provisions of Foreign Trade Policy. The said procedure is contained in following compilations:
(a) Hand Book of Procedures
(b) Appendices & Aayat Niryat Forms and
(c) Standard Input Output Norms (SION)
These compilations, as amended from time to time, shall come into force from the date of their notification and shall remain in force until 31st March, 2020.

Objective :
The objective is to implement provisions of FT (D&R) Act, Rules and Orders made thereunder and provisions of FTP (2015-20) by laying down simple, transparent and EDI compatible procedures which are user friendly and are easy to comply with and administer for efficient management of foreign trade.

Definition :
For the purpose of this Handbook, definitions and glossary contained in FT (D&R) Act, Rules and orders made thereunder and in the FTP (2015-20) shall apply.

e-governance of Foreign Trade :
(a) DGFT delivers most of its services on a transparent and efficient EDI platform using tools like Online filing of Applications, Message Exchange with Community Partners, Digital Signatures and Electronic payment of application fee. Use of EDI at DGFT has enabled faster processing, speedier communication by e-mail and on-line availability of application processing status. The endeavour is to achieve higher level of information sharing through SMS.
(b) Export Import related information including Acts, Rules, Policy & Procedures thereof including online DGFT portal can be accessed at
(c) All the DGFT Regional Authorities are EDI enabled and connected with the DGFT Central Server to provide online connectivity to EXIM community in a 24×7 environment.
(d) DGFT keeps expanding the scope and domain of EDI on a continuous basis. The endeavour is to achieve higher level of integration with community partners.

Procedure :
An exporter shall file his application online on DGFT website at dgft.gov.in/. Application will then be processed in accordance with prevalent rules and regulations. The processing of applications will be made online. DGFT shall issue deficiency letters, if any, in online mode or through use of e-mail. No communication shall be issued by DGFT in manual mode.

Use of Digital Signature :
(a) DGFT allows online filing of applications with Class-II digital signature with IEC number embedded in it. A list of DGFT approved digital signature issuing authorities is given as under:
(i) (n) Code Solutions CA
(ii) e-Mudhra
(iii) Safescrypt (Siffy Communication Limited)
(b) For purposes other than submission of the application, such as an enquiry or uploading/processing of eBRC data, class II or above digital signature certificate issued by any approved entity of Controller of Certifying Authority of India is accepted.

Separate applications for exports from EDI and on EDI ports :
Separate applications shall be filed to DGFT for exports from EDI ports and Non EDI ports.

Application for exports from Non EDI ports :
An exporter would be able to file his application on DGFT website at dgft.gov.in/. Applicant will then submit to concerned RA the hard copy of application along with requisite documents. Authorisation/Scrip shall be issued on the basis of hard copies of documents as prescribed in HBP after due scrutiny.

Application for exports from EDI ports :
Applications relating to exports from EDI ports will be filed online as per relevant provisions. Physical or Hard copy of the following documents shall not be required to be submitted:
(i) Applications to DGFT
(ii) EDI shipping bills
(iii) Electronic Bank Realisation Certificate (eBRC)
(iv) RCMC

No manual feeding allowed for EDI shipments :
For EDI shipping Bills, no manual feeding of Shipping bill details will be allowed to the applicants in the online software and benefits will

Dispensing with hard copy of documents :
Hard copy of documents already submitted online in exporter’s profile shall not be called for.

Processing of Non EDI Shipping bills at RA :
In case of the Non EDI shipping bills or the shipping bills not received through the Message Exchange from Customs, concerned RA shall verify the details entered by the exporter from the original shipping bills before grant of benefits.

Instructions for filing of applications :
Detailed step by step instructions for online filing of an application are available at the relevant HELP files at DGFT website and at scheme specific ANF of the HBP

EDI Procedure for claiming benefits in respect of Third Party exports :
For claiming benefits under EDI system in respect of Third Party exports the process will be initiated by the First party who will link shipping bills and BRCs to repository. If the First Party chooses not to claim benefit for a particular shipping bill item/s, it may authorize Third Party to claim benefit for such shipping bill item/s. After such authorization by First party, Third Party will be able to utilize the shipping bill item/s in its application”.

Conversion of Currencies in e-BRCs :
(a) Currencies, where Exchange rates are notified by CBEC: The foreign exchange realized (as mentioned by bank in the e BRC) is converted to Indian Rupee (INR) using the monthly exchange rates published by CBEC as on Let Export Order (LEO).
(b) Currencies, where Exchange rates are not notified by CBEC: In such cases, total realized value in INR (as mentioned by bank in the